BRC Air Shuttle
Frequently Asked Questions
What are the baggage allowances and weight restrictions?
Baggage is limited to the weight and size restrictions of the aircraft as well as FAA regulations.
IMPORTANT
- Baggage can not exceed the size of a commercial airline carry-on (22 inches in length, soft sided and/or duffel bags preferred, internal/external framed bags prohibited) and should not weigh more than 25 pounds.
- The combined weight of each passenger and their baggage should not exceed 210 lbs.
- If the combined weight of all passengers and their baggage exceeds the flight weight limit we cannot fly.
It is the responsibility of each individual passenger to abide by the 210 pound weight limit. Passengers and their baggage will be weighed prior to any flight. AFS reserves the right, without refund, to remove a passenger or their baggage from flight due to non-compliance with the weight guidelines. Unlike what you may be used to on the playa, we have to operate “safety first.”
Will I be charged an oversize baggage fee if my baggage is too large?
No, but it will not fly with you. Unlike commercial airliners we cannot accommodate excess weight due to oversize baggage. If your baggage puts the flight over weight limit or is too large to fit in the plane you will not be allowed to bring it.
How much time should I allow between an airline flight and flights to/from Black Rock City?
At least THREE HOURS. If your airline flight is delayed and you're headed for the playa, you may not make it to the playa by air. If there are any weather or operational delays on the playa, you may be delayed arriving back in Reno. Advantage Flight Solutions LLC maintains no responsibility nor liability for missed flights.
How much time should I allow to check in for my flight to/from Black Rock City?
Please allow at least 30 minutes for check-in. You and your luggage will be weighed, and after all passengers are present, manifests and weight/balance sheets will be prepared in accordance with FAA and BLM regulations. Passengers heading for the playa will need to produce a Burning Man ticket or receipt for will-call. Passengers traveling before the event opens will need to produce an Early Arrival pass.
When is my flight considered booked?
Flights will be considered confirmed and booked once payment is received.
Can I change my flight once has been booked?
Yes. Flights may be changed after booking. There is a $50 fee (per change) once the flight has been paid for. Changes are subject to flight availability.
What are the landing fees this year?
All passengers arriving at Black Rock Airport are subject to an arrival fee. This fee is used to pay for the costs of building and maintaining the BRC Airport. The fee for 2011: $20 per person.
How do I get from the Black Rock Airport into the City/my camp and back?
It's anywhere from 1/2 mile to almost two miles from BRC Airport to where people camp. Mutant vehicles visit Airport many times during the daylight hours. They don't operate on a set schedule, so your best bet is to have your camp mates arrange for a mutant vehicle to come get you and your baggage. (You'd be surprised how far a case of PBR goes.) You can always walk, but... that's a long ways if you have baggage. Coming back from your camp to the Airport- make sure you have arranged a reliable way to get back, particularly for early morning flights. (Mutant vehicles are much more scarce around dawn.) Someday Airport may have its own Airport Taxi -- stay tuned.
Do cellphones work at Burning Man?
Not usually. Don't count on them to work during the event. If you really have to be in touch with the outside world by phone while you are at the event, rent or borrow a satellite phone. There are no phones at the Black Rock Airport.
Can I bring an ice chest with me on the flight?
If it's the size of a carry-on that can fit under the seat of an airliner, and it's your only piece of baggage, yes. If not, probably not, depending on the aircraft. On the BRC Shuttle services to and from Reno, the aircraft cannot accommodate large ice chests. (Remember, you can always buy ice at Burning Man.)
Will we be flying a scenic tour over BRC as part of the flight?
It depends. Due to high demand for BRC flights, time constraints, and restrictions with flight patterns around BRC, we cannot guarantee that you will have a flight path around BRC. However, assuming time and traffic allow, our pilots have been known to provide additional BRC photo opportunities. No need to worry as the entire flight from Reno to BRC has breathtaking views of Northern Nevada as well as Black Rock City on every approach.
Where do I check in for my BRC flight departing from Reno?
Advantage Flight Solutions LLC operates out of Million Air on the East side of Reno/Tahoe International Airport.
Note: Million Air is not part of the airline terminal. We recommend using a taxi service to travel from the airport terminal to Million Air.
Where do I check in for my BRC flight departing from Black Rock City Airport?
For flights departing the first five days of the event: check in at the Black Rock City Airport Terminal with the pilot of your flight, who will come into the Terminal and announce departures. You and your luggage will be weighed. For flights departing on Saturday (Man Burn), Sunday (Temple Burn), and the last Monday (Exodus): an Advantage representative will be in the Terminal to check you in and weight you and your luggage. Please note that the many very helpful Black Rock City Airport volunteers do not work for Advantage.